EasyTrac
South Africa's Security Workforce Management & Live Rostering Engine
Eliminate short-posting penalties, automate complex NBCPSS Sectoral Determination 6 wages, and enforce 100% PSIRA compliance across all your client sites. Purpose-built for South African guarding and armed response operators.
Why Spreadsheets & Generic Apps Fail SA Guarding Companies
The South African private security industry is heavily regulated and unforgiving. EasyTrac was engineered to solve the exact operational bottlenecks that cost you clients and money.
The Common Nightmare
Guards fail to arrive for the 18:00 night shift. You only discover the short post the next morning when the client furiously deducts severe contract SLA penalties.
The EasyTrac Solution
Live Daily Posting Sheet with automated check-in alerts at 17:45. If unposted by 18:00, EasyTrac instantly flags the exception and allows 1-click standby reliever dispatch.
The Common Nightmare
End-of-month wage chaos. Operations managers spend 4 sleepless days manually calculating 48-hour thresholds, 1.5x overtime, Sunday rates, night shift allowances, and PSSPF deductions.
The EasyTrac Solution
Automated NBCPSS Sectoral Determination 6 payroll engine with 2026 Area 1, 2, and 3 wage tables. Generates 100% compliant CSV payroll files ready for 1-click import into Sage VIP.
The Common Nightmare
A PSIRA inspector visits a high-value commercial site and finds a guard with an expired certificate or Grade D assigned to a Grade B armed post, resulting in massive fines.
The EasyTrac Solution
Hard compliance lock. EasyTrac validates 13-digit SA IDs with the Luhn algorithm and automatically prevents scheduling any officer with an expired PSIRA status or insufficient grade.
The Common Nightmare
Paper Occurrence Books (OB) get torn, wet, or 'lost' when a break-in occurs, leaving your security company defenseless in SAPS investigations and insurance claims.
The EasyTrac Solution
Digital, tamper-proof Occurrence Book with auto-sequenced serials (OB 1045/08/2026), GPS-stamped incident logs, supervisor sign-offs, and court-admissible audit trails.
Everything You Need to Run a World-Class Security Fleet
From initial shift rostering to final payslip distribution, EasyTrac powers every stage of your security operation.
Build Flawless Monthly Rosters in Minutes, Not Days
Generate monthly rotational schedules matching client post requirements with qualified, available guards. Built-in shift patterns prevent double-booking and ensure strict compliance with Basic Conditions of Employment Act (BCEA) rest periods.
- Pre-set Rotation Patterns: Built-in 4-on-2-off, 5-on-2-off, and continental 12-hour shift schedules.
- BCEA Rest Period Guardrails: Automatically flags and prevents breaches of the mandatory 12-hour daily and 36-hour weekly rest periods.
- Site Grade Allocation: Enforces minimum PSIRA Grade requirements per post (e.g. Grade A Control Room, Grade B Armed Response, Grade C Access Control).
Real-Time Shift Deployment & Instant Standby Dispatch
Know exactly who is on duty at any moment across all customer sites. Track Day Shifts (06:00–18:00) and Night Shifts (18:00–06:00) in real time with scheduled vs. actual comparisons and instant standby reliever assignment.
- Instant Short-Post Alerts: Audio-visual dashboard notifications whenever an officer fails to clock in on time.
- 1-Click Reliever Dispatch: Filter unassigned standby officers by nearest distance, PSIRA grade, and firearm competency.
- Client Sign-off Sheet Export: Generate print-ready or digital daily deployment sheets for supervisor and client signatures.
100% PSIRA Compliance, Firearm Permits & SA ID Validation
Protect your security operating license from audit revocations. EasyTrac validates every employee's 13-digit South African ID number using the official Luhn algorithm and keeps strict track of PSIRA registration status, firearms permits, and K9 competencies.
- PSIRA Expiry Warnings: 90, 60, and 30-day proactive expiry notifications before credentials lapse.
- Firearm & Driver Competencies: Track Handgun, Shotgun, Rifle permits and Code 08, 10, 14 licenses for armed response units.
- Wage Area Classification: Automatically sorts personnel into Area 1 (Metros: JHB, CPT, DBN, PTA), Area 2, or Area 3 wage brackets.
South African NBCPSS Payroll & 1-Click Sage VIP Export
Stop risking CCMA disputes or bargaining council fines. EasyTrac automates the exact wage calculations specified in the NBCPSS Collective Agreement and Sectoral Determination 6, with instant exports into South Africa's leading payroll engines.
- Statutory Wage Breakdowns: Normal hours (max 48h/wk), Overtime (1.5x), Sunday hours (1.5x/2.0x), and South African Public Holidays (2.0x).
- Statutory Deductions & Levies: Automated calculation of PSSPF (7.5% Employee / 7.5% Employer), UIF, and NBCPSS Bargaining Council levies.
- Sage VIP & Pastel Ready: 1-click export formatted for immediate import into Sage VIP, Pastel Payroll, and standard CSV formats.
| Normal Hours (48h/wk) | R 6,348.00 |
| Night Shift Allowance | R 380.00 |
| Sunday / Overtime Pay | R 1,120.50 |
| PSSPF Provident Fund (7.5%) | - R 476.10 |
| Net Guard Payout | R 7,372.40 |
Tamper-Evident Digital Occurrence Book & NFC Patrol Tours
Replace paper occurrence books that get lost or manipulated. EasyTrac provides an immutable digital OB with auto-incrementing serials, timestamped shift handovers, and GPS/NFC checkpoint patrol verification.
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Sequential OB Numbering: Immutable sequential logs (e.g.
OB 1045/08/2026) with SAPS case cross-referencing. - Guard Patrol Tours: Real-time checkpoint routes, completion percentages, and alerts for missed patrol points.
- Court-Admissible Evidence: Built with Legacy Risk's forensic integrity standards for full chain-of-custody defense in court or insurance audits.
Calculate Your NBCPSS Wage & CTC Costs
Select your wage area, PSIRA grade, and guard fleet size to calculate statutory wages, overtime, night shift allowance, and total employer cost to company (CTC).
Select Shift & Fleet Parameters
*Rates calculated using current South African National Bargaining Council for the Private Security Sector (NBCPSS) statutory tables including BCEA 48hr normal thresholds.
Monthly Wage & CTC Summary
Estimated monthly wage expenditure and statutory contributions.
| Basic Monthly Statutory Wage (Per Guard): | R 6,348.00 |
| Night Shift Allowance (Per Guard): | R 410.00 |
| Overtime & Sunday Premium (Per Guard): | R 1,180.50 |
| Employer PSSPF Provident Fund (7.5%): | R 476.10 |
| Employer UIF (1.0%) & Bargaining Levies: | R 98.20 |
| Single Guard Total Monthly CTC: | R 8,430.00 |
Experience the Live GPS Deployment Map & Daily Posting Sheet
Real-time post manning, short-post monitoring, equipment alerts, and 1-click standby reliever dispatch.
| Site Name | Grade | Officer | Live Status | Action |
|---|---|---|---|---|
| Sandton Retail Gate 1 | Grade B | Thabo Mokoena | On Duty (17:52) | |
| Midrand Logistics Hub | Grade C | Sipho Ndlovu | UNPOSTED (0 Guards) | |
| Pretoria East Park | Grade C | K. Sithole + 2 | GUARD SHORTAGE (3/4) | |
| Centurion Corporate Park | Grade B Armed | V. Khumalo (Grade C) | EQUIPMENT & GRADE MISMATCH | |
| Umhlanga Coastal Estate | Grade A | Johan Botha | On Duty (17:48) | |
| Cape Town Waterfront Bay 4 | Grade C (K9) | David Hendricks | On Duty (17:55) |
Backed by 50+ Years of Law Enforcement & Security DNA
EasyTrac is not just software built by programmers. It is developed by Legacy Risk, founded by frontline South African security veterans and forensic investigators.
Our founding leadership led the landmark KwaZulu-Natal licensing fraud investigation featured on Carte Blanche in 1999. We understand South African regulatory compliance, bargaining council inspections, CCMA litigation, and the commercial pressures of running a private security guarding fleet.
Simple, Predictable Plans with First 10 Guards Always Free
Base Platform is R 750 / month with 10 guards included. Only start paying R 20 / guard from guard 11 upwards. No hidden fees or steep tier cliffs.
- First 10 Guards Included at R 0
- Master Shift Rostering Engine
- Live Daily Posting Sheet
- PSIRA & SA ID Luhn Validation
- Digital Occurrence Book (OB)
- Standard Email & WhatsApp Support
- Everything in Starter, plus:
- First 10 Guards 100% Free (Only pay for 40)
- 1-Click Sage VIP & Pastel Export
- NBCPSS Sectoral Determination 6 Engine
- Live Biometric & GPS Time & Attendance
- Priority Telephonic & WhatsApp Support
- Everything in Growth, plus:
- First 10 Guards Always Free (e.g. 200 = pay for 190)
- Multi-Branch & Regional Operations Hub
- Custom Payroll & ERP API Connectors
- Dedicated Account Manager & On-Site Training
- Custom SLA Contract Manning Rules
Calculate Exact Fleet Subscription & Get Official PDF Quote
Use the slider or type your active guard count below. The calculator automatically includes your R 750 Base Platform Fee and credits your First 10 Guards 100% Free.
• PSIRA Luhn SA ID Check & Posting Sheets
• 1-Click Sage VIP Premier & Pastel Payroll Export
• Digital Tamper-Proof Occurrence Book (OB)
Common Questions from SA Security Operators
Does EasyTrac automatically update when NBCPSS wage rates change?
Yes. EasyTrac is continuously maintained by Legacy Risk. Whenever the National Bargaining Council for the Private Security Sector (NBCPSS) publishes new wage adjustments or Sectoral Determination amendments, our tables update automatically for Area 1, Area 2, and Area 3.
How does the Sage VIP & Pastel Payroll export work?
At the end of your payroll cycle, click "Export to Sage". EasyTrac compiles all standard hours, 1.5x overtime, Sunday rates, South African public holiday double-time, night shift allowances, and statutory PSSPF deductions into the precise CSV layout required for import into Sage VIP Premier, Sage Pastel Payroll, and VIP Classic.
Can EasyTrac work with our existing biometric fingerprint readers?
Yes. EasyTrac integrates seamlessly with standard Morpho, ZKTeco, and RFID card hardware, as well as GPS-geofenced smartphone check-ins for mobile supervisors and remote guarding posts.
How does EasyTrac handle short postings and standby relievers?
EasyTrac features an intelligent Daily Posting Sheet. If a guard has not checked in 15 minutes before shift start, your operations control room receives an alert. You can click to view all available standby officers filtered by distance and required PSIRA grade, and dispatch a replacement with one tap.
Is our company and employee data protected under POPIA?
Strictly yes. As a product of Legacy Risk, EasyTrac enforces enterprise-grade encryption and POPIA compliance for all personal data, 13-digit SA IDs, PSIRA records, and biometric logs.
Take Control of Your Guard Roster Today
See why South African security companies are replacing manual spreadsheets with EasyTrac. Book a 15-minute live walkthrough or start your free 14-day trial with full access.
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Full NBCPSS Wage Audit: We will show you how to import your current wage roster and test calculations for free.
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No Credit Card Required: 14 days of unrestricted access to the entire EasyTrac platform.
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Backed by Legacy Risk: 50+ years of security, compliance, and investigative expertise.
Request EasyTrac Live Demo
Enter your security company details to schedule a live system demonstration.